Top 10 Invoice Processing Services Providers

On average, processing a single invoice manually can cost anywhere from $15 to $40, while outsourcing can reduce this cost to a $5-$7.

Outsourcing to a specialized invoice processing service doesn’t just save money; it also cuts down processing times by over 70%, allowing businesses to focus on growth rather than admin work.

With countless invoice processing service providers out there, our goal is to identify just the top 10 invoice processing services that we can truly trust with our money and time. To achieve this, we’ve developed a reliable methodology to ensure our selections meet the highest standards.

Our Methodology to Rank The Top Invoice Processing Services Providers

In order to rank the top invoice processing services company, we have analyzed the following factors:

• Physical Location
• Language Expertise (Spoken and Written)
• Reviews (Google, Reddit, and Clutch)
• Response Time and Availability
• Scalability and Flexibility
• Reporting and Analytics
• Client Testimonials
• Security and Encryption 

We ranked the above factors on a scale from 1-10, and then the total score of each company was calculated. The agency with the highest score was considered the best invoice processing services company. 

1. HiredSupport

HiredSupport is a California-based invoice processing service company established in 2010. Over the past decade, it has worked with more than 100 clients worldwide, serving industries from eCommerce to the home improvement sector.

How does HiredSupport help business owners streamline their invoice processing tasks?

HiredSupport is one of the top-rated invoice processing services provider companies in the USA, offering affordable plans starting at just $7/hr. This allows small businesses to get up and running without stretching their budget.

Trusted by companies like Healthy Stuff, FIXD, and Cointree, HiredSupport has boosted customer satisfaction scores by 37% and cut response times by 41%. HiredSupport has been featured in major outlets such as CNN, HubSpot, and Zapier for its quality data cleansing services. 

With a 4.9/5 rating on Clutch, it’s a reliable choice for small businesses looking to outsource invoice processing services, which would eventually help them reduce costs.

Does HiredSupport Provide Invoice Processing Services?

Yes, HiredSupport provides invoice processing services, along with the following: 

• Appointment Setting
• Technical Support
• Back Office Support
• Phone Support
• Email Support
• Data Processing
• Data Entry
• Answering Service

Free Trial and Pricing

HiredSupport’s pricing starts from $7/hr. This is one of the few invoice processing services providers that offers a 7-day free trial to businesses which can be canceled anytime. 

2. Stampli

Founded in 2014, Stampli has quickly become a leader in AP automation with a focus on invoice processing. Stampli serves a broad range of industries, including retail, manufacturing, healthcare, and finance.

This invoice processing services provider’s intuitive interface allows companies to integrate with more than 70 ERPs, enhancing flexibility for businesses of all sizes. 

The platform leverages AI to minimize manual data entry and streamline the invoice approval process, enabling companies to reduce their average invoice processing time by 80%.

Stampli’s dedicated vendor portal ensures easy communication between vendors and accounts payable teams, further simplifying the invoicing process.

Services Offered

• AI-powered invoice automation
• Fraud detection and duplicate payment alerts
• Vendor management
• PO and non-PO purchase support

Free Trial and Pricing

Stampli doesn’t offer a free trial to businesses. Pricing is typically customized based on the number of invoices processed.

3. DocuWare

DocuWare was founded in 1988 and has evolved to become a major player in document management and workflow automation.

The company has served industries such as legal, healthcare, finance, and education, helping organizations digitize and streamline their document-related processes. 

This invoice processing solution provider automates the extraction and approval of invoices, making it easier for teams to manage high volumes of paperwork while ensuring compliance and audit readiness.

With operations in over 70 countries, DocuWare is known for providing mobile-friendly solutions that allow businesses to approve invoices on the go.

Services Offered

• Data extraction and processing for paper and electronic invoices
• Document archiving and indexing
• Optical Character Recognition (OCR)
• Secure approval workflows from mobile devices

Free Trial and Pricing

DocuWare doesn’t offer a free trial. This invoice processing services provider doesn’t disclose its pricing strategy on the website. 

4. DocuPhase

Founded in 2000, DocuPhase has spent over two decades perfecting its business process automation and document management services. It has served industries such as construction, real estate, healthcare, and finance. 

This invoice processing services provider utilizes advanced automation to help companies reduce errors and speed up the payment cycle.

With a focus on efficiency, DocuPhase can automate nearly every part of the AP process, from data capture to vendor payments, helping businesses process hundreds of invoices daily with fewer manual interventions.

Services Offered

• Automated data entry and 3-way matching
• PO reconciliation and vendor management
• Fraud detection and check writing
• Automated GL coding and 1099 preparation

Free Trial and Pricing

DocuPhase doesn’t offer a free trial. This invoice processing services provider doesn’t disclose its pricing strategy on the website. 

5. Proactis

Proactis, founded in 1996, specializes in procurement and financial process automation. The company has worked with industries such as the public sector, education, financial services, and healthcare, offering tailored solutions for each vertical. 

This invoice processing services provider helps organizations streamline their source-to-pay processes, reduce invoice errors, and gain greater control over their cash flow.

By implementing Proactis, businesses can reduce procurement cycle times by up to 40%, while also ensuring compliance with procurement policies. The platform also offers real-time visibility into cash flow and supplier performance, providing strategic insights for finance teams.

Services Offered

• Invoice error reduction
• Faster invoice matching and approval
• Early payment opportunities
• PO reconciliation and vendor management

Free Trial and Pricing

Proactis doesn’t offer a free trial. This invoice services provider company doesn’t disclose its pricing strategy on the website. 

6. MineralTree

Founded in 2010, MineralTree focuses on automating the accounts payable process for mid-sized businesses. It has served industries including financial services, healthcare, legal, and hospitality. 

This invoice processing service company helps businesses reduce processing times by up to 50%. By automating invoice capture, approval, and payment workflows, MineralTree enables companies to achieve greater efficiency and lower costs, while reducing the risk of fraud.

The platform’s cloud-based design makes it accessible to businesses of all sizes, and its user-friendly interface minimizes the learning curve for teams.

Services Offered

• Invoice capture and approval workflows
• Fraud detection and cash management
• Vendor management and electronic funds transfer
• Check writing and payment processing

Free Trial and Pricing

MineralTree doesn’t offer a free trial. This invoice processing services provider doesn’t disclose its pricing strategy on the website. 

7. Bill

Founded in 2006, Bill.com is a cloud-based platform that automates AP and AR processes for businesses across multiple industries, including healthcare, legal, retail, and financial services.

Bill.com has quickly grown into one of the most recognized names in financial automation, streamlining everything from invoice approvals to payments. 

The platform uses AI to enhance accuracy, reduce manual errors, and speed up processing times. With its simple integration with leading accounting software, Bill makes it easier for businesses to reduce overhead costs and improve financial visibility.

Services Offered

• AI-powered invoice approval workflows
• Integration with QuickBooks, Xero, and Sage
• Multi-payment options, including ACH and virtual credit cards
• Automated payment reconciliation

Free Trial and Pricing

Bill doesn’t offer a free trial. This invoice processing services company has three payment plans which are as follows: 

• Essentials- $45/user/month
• Team- $55/user/month
• Corporate- $79/user/month

8. QuickBooks

QuickBooks, founded in 1983 by Intuit, is one of the most well-known cloud-based accounting and invoicing platforms. Serving a wide range of industries like retail, professional services, and construction, QuickBooks helps small and medium-sized businesses (SMBs) manage their finances effectively. 

Its easy-to-use interface allows business owners to create, track, and send invoices, making it ideal for those without an accounting background.

Automating manual accounting tasks helps businesses save time and reduce errors in their billing and payment processes. 

Services Offered

• Automated invoice creation and tracking
• Online payment portal for customers
• Multiple payment options (PayPal, bank transfers)
• Automatic bank reconciliation

Free Trial and Pricing

QuickBooks offers a 30-day free trial to businesses. This invoice service provider’s payment plan is divided into the following: 

• Simple Start- $35/month
• Essentials- $65/month
• Plus- $99/month
• Advanced- $235/month

9. Xero

Xero was founded in 2006 in New Zealand and has since grown into a leading global provider of cloud-based accounting software. It serves industries like agriculture, retail, and real estate, offering a full suite of tools to manage financial processes like invoicing, payments, and expense tracking.

This invoice processing services provider also integrates with over 800 third-party apps, allowing for easy customization and scalability.

With a strong focus on transparency and real-time financial insights, Xero empowers businesses to stay on top of their cash flow and make informed decisions.

Services Offered

• Automated invoice creation and payment gateways
• Multi-currency billing
• Real-time tracking and payment reminders
• Secure online payment portals

Free Trial and Pricing

Xero offers a free 30-day trial. Pricing plans start at $11 per month for basic invoicing needs and increase with additional features.

10. Zoho Invoice

Zoho, founded in 1996, launched Zoho Invoice to address the invoicing and billing needs of SMBs. It has served industries such as IT services, healthcare, and consulting.

With Zoho Invoice, businesses can automate their invoicing process, track payments, and manage customer relationships efficiently. 

As part of the larger Zoho suite, Zoho Invoice integrates seamlessly with Zoho Books, Zoho CRM, and external payment gateways like PayPal and Stripe, making it easier for businesses to manage all financial operations in one place.

The platform’s robust customization options allow businesses to personalize invoices to match their brand and client needs.

Services Offered

• Automated invoicing and recurring billing
• Integration with Zoho CRM and Zoho Books
• Client portal for customer self-service
• Multiple payment methods (PayPal, Stripe, Square)

Free Trial and Pricing

Zoho Invoice offers a free version, and paid plans start at $9 per month. Custom plans are available for larger businesses.

Conclusion

After reviewing these top 10 invoice processing services, I have come to the conclusion that HiredSupport stands out as an ideal solution for businesses looking to outsource invoice management. 

With a 4.9-star rating on Clutch, this invoice processing services provider has proven its ability to provide high-quality services at competitive prices, starting at just $7/hr. Additionally, they offer a 7-day free trial, allowing businesses to evaluate their services risk-free.

You can also request a quote from their sales team (1 (800) 655-5891, email: [email protected]) to measure how much you can save by outsourcing to HiredSupport.